Job Details

Administrative Specialist 3-Graduate Medical Education

Position Number: 6214515
Location: Chattanooga, TN
Position Type: Other Administrative Positions

Administrative Specialist 3-Graduate Medical Education
Memphis, TN, United States

Job Identification: 2902
Job Category: Administrative
Posting Date: 05/07/2025
Job Schedule: Full Time
Locations: 910 Madison Avenue, Memphis, TN, 38163, US

Job Description
Market Range: 06

Hiring Salary: $19.67/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Specialist 3 provides administrative support within Graduate Medical Education Pediatrics office.

Responsibilities

Serves as the initial point-of-contact within the department; answers phone calls, greets visitors, collects and distributes mail, orders supply, and liaison for conference meetings.
Maintains resident time sheets, academic files, and schedules mid-year and end of year evaluations for residents.
Provides support for all residency events, i.e., annual wellness, holiday, graduation, and UT alumni receptions.
Manages the Program Director's schedule and prepares training verification for Program Director's signature.
Prepares graduation invitations, summative letters, transfer letters, and letters of standings for graduates.
Assists Associate Director, Assistant Program Directors, and Chief Residents with calendars and schedules, travel arrangements, and program specific task.
Distributes Electronic Residency Applications Systems (ERAS) applications to faculty prior to interviews and prepares letters of recommendations to upload into ERAS.
Records and distributes minutes for assigned meetings.
Performs other duties as assigned.

Qualifications
MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years related administrative office work experience; OR Associate's Degree in a related field and two (2) years related experience; OR a combination of education and experience to equal four (4) years.

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to prepare written reports and maintain organization of documents and files.
Ability to maintain confidential and detailed information.
Excellent interpersonal and communication skills with diverse populations.
Knowledge of Microsoft Office system.
Ability to prioritize task and meet deadlines.

WORK SCHEDULE: This position may be occasionally required to work evenings and weekends.

About Us

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/2902/?mode=location